Less re-entry in your orders, purchases and invoices
Orders arrive by e-mail, as PDFs, sometimes by phone. Supplier invoices have to be checked and paid. The bank statement has to be reconciled line by line. This work is essential, but it keeps qualified people busy copying numbers.
The AI takes over the reading and the preparation. Your teams check and validate.
What the AI does
Incoming customer orders
- Today
- An order arrives as an attachment or in the body of an e-mail, and every line is re-entered.
- With AI
- The lines are extracted (references, quantities, prices, dates, address), compared with your items and the customer's terms, then presented ready to enter. Discrepancies are flagged: unknown reference, price different from the list, impossible lead time.
- You validate
- Every order.
Supplier invoices and payments
- Today
- Enter the invoice, check it, prepare the payment in e-banking.
- With AI
- The invoice is read, the supplier recognised, the invoice matched against the order and the receipt; only those with a discrepancy come up. The payment is prepared.
- You validate
- The discrepancies, and the payment.
Bank reconciliation
- Today
- Every statement line is matched by hand.
- With AI
- Matches are suggested (supplier invoices, customer invoices, online sales), rules are learned from your habits, and safe suggestions are validated in bulk.
- You keep
- The uncertain cases.
Supplier offers and lead times
- Today
- Three offers, three layouts; delays are discovered when the part is missing.
- With AI
- Offers are put into one table (prices, lead times, terms, validity); confirmations are read and at-risk orders flagged every morning with a draft follow-up.
- You choose
- The supplier, and whom to chase.
With BeMyTalent
- From quote to return: quote → order (which reserves stock) → delivery note without prices → returns in one step → invoice, without re-entry.
- Supplier QR-bill photographed or uploaded: creditor, IBAN, amount and reference read; payment batch and official bank file (pain.001, SIX-validated) to upload to your e-banking — all Swiss banks, including Raiffeisen.
- Bank reconciliation: a recognised customer transfer settles the invoice and marks the deal as won; rules recognise the merchant of a card purchase, whatever the bank.
- Payroll: payslips, social charges, transfers in the same bank file as suppliers.
- Stock: batches, serial numbers, inventories, deposits (kegs, pallets, crates), linked to the accounts.
- An AI agent can prepare entries, invoices and payslips; it can neither validate nor pay.
What it does not do
- It enters nothing in the accounts or the ERP without validation.
- It pays no invoice: you upload the bank file yourself, in your e-banking.
- It places no supplier order.
What is needed to start
- A sample of real documents: about fifty orders, invoices or offers.
- Your items, customers, suppliers and price lists (ERP, Bexio or BeMyTalent export).
- Your bank statements (CAMT.053 format) for reconciliation.
- One person available one hour a week for feedback.
What we measure
- Processing time of an order or an invoice, before and after.
- Lines extracted correctly without correction.
- Share of the statement reconciled automatically.
- Discrepancies detected on supplier invoices.
Frequently asked questions
Our orders arrive in very different formats.+
That is exactly where AI is useful. We test on your real documents before committing to a result.
What if the AI gets a line wrong?+
Nothing is recorded without validation. Uncertain lines are flagged, not guessed.
Do we have to change ERP?+
No. We work with your current ERP, or with BeMyTalent if you are looking for a complete solution.
Our documents contain confidential prices.+
A custom solution can be installed on your premises. With BeMyTalent, data is hosted in the European Union and partitioned per project. See the AI and data protection page.
Do your teams spend too long re-entering data? Let's talk for 30 minutes.
We look at a sample of your documents together and tell you what AI can get out of them.