Finding technical information and lightening quality work
Product sheets, drawings, standards, procedures, test reports, old e-mails with a customer: an SME's technical information is rich but scattered. It is found by asking the person who knows, when they are there.
The AI makes this information accessible with a simple question, prepares quality documents and helps preserve know-how.
What the AI does
An internal documentation assistant
- Today
- "What tolerance on this part?", "Which procedure for this check?": the answer exists, you have to know where to look.
- With AI
- Your teams ask the question in plain language. The assistant answers and cites the source document. If it cannot find it, it says so.
- You keep
- Control over which documents are searchable, and who has access.
Quality files and certification
- Today
- Non-conformity reports, corrective actions, procedures, audit preparation: a lot of writing.
- With AI
- From your data and your templates, the AI prepares drafts, checks that mandatory sections are filled in and spots procedures citing an outdated document.
- You validate
- The technical content and the decisions.
Passing on know-how
- Today
- One retirement, and part of the trade walks out the door.
- With AI
- Interviews with key people, transcription, structuring with their documents, and access through the documentation assistant.
- You choose
- What is passed on, and to whom.
Technical translation
- Today
- Manuals, sheets and customer replies in several languages, with precise vocabulary.
- With AI
- Translation with your vocabulary (glossary built from your documents), reviewed by someone who knows the product.
- You validate
- Every document before release.
With BeMyTalent
For traceability, the Stock and production module tracks batches, serial numbers and expiry dates, manufacturing orders with their bill of materials, and keeps a log of every movement. The documentation assistant can draw on this data to answer "where does this batch come from?".
Discover BeMyTalentWhat it does not do
- It does not replace your quality manager or your technicians.
- It signs no quality document.
- It does not invent an answer: without a source, it says so.
- It only has access to the documents you choose to give it.
What is needed to start
- A starting scope: one type of document or one department.
- Access to the folders concerned (file server, DMS, e-mail).
- For quality: your document templates and a few recent examples.
- For know-how: two or three key people available for interviews.
What we measure
- Time to find a piece of information, before and after.
- Share of questions with a sourced answer.
- Unanswered questions: they show what is missing in your documentation.
- Preparation time of a quality file.
Frequently asked questions
Our documents are badly organised. Do we have to reorganise everything first?+
No. The AI finds the information where it is, and the project often shows which documents are duplicated or outdated.
How do we know the answer is right?+
Every answer cites its source document.
Our drawings and procedures are confidential.+
The assistant can be installed on your premises, and each user only sees the documents they are entitled to. See the AI and data protection page.
Is it useful for an ISO certification?+
The AI helps prepare and keep the documentation up to date. Certification remains your process and that of your certification body.